Manager, Virtual Home Program,
Clinical and Translational Science Institute,
University of California, San Francisco
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Open Proposals: A Pre-Competitive Interactive Space for Research Community презентация
Содержание
- 1. Open Proposals: A Pre-Competitive Interactive Space for Research Community
- 2. Learning Objectives “Crowdsourcing” ideas and proposal development
- 3. Harvesting Ideas in Academia Request for Proposals
- 4. RFP Timeline
- 5. Imagine a friendly community…
- 6. Add “social” phase to the process
- 7. What is different? Proposal Ideas are shared
- 8. Open Proposal Process
- 9. 2009:Milestone Year for Social Media Facebook and
- 10. 2009 at CTSI: Open Forums for Strategic Planning Mini Kahlon Clay Johnston
- 11. accelerate.ucsf.edu First Open Forum 18 ideas 41 comments
- 12. accelerate.ucsf.edu First Open Forum: Implementation
- 13. 2009 UCSF CTSI Grant Renewal RFP
- 14. Practical Insight 1: Starting Conditions
- 15. UCSF CTSI Pilot Awards 2012 accelerate.ucsf.edu 28 ideas 292 comments
- 16. Participation Increased. Why?
- 17. Behaviors Observed: Proposals improved Connections made between participants Proposals withdrawn
- 18. Practical Insight 2: Process Matters
- 19. First Non-CTSI Challenge 2012 UCSF IT
- 20. Solutions Considered Email Salesforce Chatter Open Proposals
- 21. UCSF Open Proposals Tool Custom Branding for Opportunity Sponsor
- 22. UCSF Open Proposals Tool Standalone, easy to use space for discussions
- 23. UCSF Open Proposals Tool Transparent & efficient process
- 24. Open Proposals Provided: Transparent & efficient process
- 25. © by Ren Kuo
- 26. IT Contest 2012 - Results 48 proposals,
- 27. A Hard Learning Department of
- 29. DOM Funding Patient Cohorts 2012 - Results
- 30. Surprising Feedback Opportunity Sponsors: “We won’t use
- 31. Practical Insight 3: Supportive Sponsor, Engaged Community
- 32. Growth
- 34. At UCSF, Open Proposals supported: Executive Vice
- 35. Other types of opportunities that benefited from
- 36. Technology is nothing. What's important is
- 37. UCSF Open Proposals Tool open-proposals.ucsf.edu Standalone Drupal
- 38. UCSF Open Proposals UI open-proposals.ucsf.edu
- 39. 1 3 2 5 4 6 7
- 40. 1 3 2 4 UI: Proposal Page
- 41. 1 3 2 4 UI: Adding Proposal
- 42. 5 7 6 8 UI: Adding Proposal
- 43. Automation: Updates and Subscriptions Proposal authors and
- 44. Key Ingredients for Success
- 45. Challenges How to engage community? Intrinsic vs. extrinsic motivation for community reviewers Community balance
- 46. Benefits of Open Proposals Open, transparent process Collaborative space Efficiency Better teams Better proposals
- 47. Less Obvious Benefits Reviewers get not only
- 48. Winning proposals draw more attention
- 49. Avg. # Comments, All Forums Winning vs. Non Winning Proposals
- 50. UCSF Open Proposals Today 23 forums Since
- 51. Open Science & Open Proposals
- 52. What’s Next?
- 53. Thank You UCSF Open Proposals is managed
- 54. Special Thanks Mini Kahlon and Clay Johnston,
- 55. Special Thanks To Rachael Sak, for figuring
- 58. It is literally true that you can
- 59. Publication on Open Proposals http://onlinelibrary.wiley.com/doi/10.1111/cts.12147/full
- 60. ctsi.ucsf.edu * open-proposals.ucsf.edu
- 61. Media Credits Noel Hidalgo, Hand made "like
Learning Objectives “Crowdsourcing” ideas and proposal development at biomedical institution Insights from 5 years of practicing Open Proposals Tool Demo Invitation to collaborate
Слайд 1Open Proposals:
A Pre-Competitive Interactive Space for Research Community
Oksana Gologorskaya, M.Sc.
Product
Слайд 2Learning Objectives
“Crowdsourcing” ideas and proposal development at biomedical institution
Insights from
5 years of practicing
Open Proposals Tool Demo
Invitation to collaborate
Open Proposals Tool Demo
Invitation to collaborate
Слайд 7What is different?
Proposal Ideas are shared with community before they are
submitted
Everyone knows what everyone else is proposing
Anyone in community can comment on the ideas
Valuable contributors can join proposal teams
Proposal teams can merge
Everyone knows what everyone else is proposing
Anyone in community can comment on the ideas
Valuable contributors can join proposal teams
Proposal teams can merge
Слайд 92009:Milestone Year for Social Media
Facebook and Twitter explode into mainstream
New communications
channels for businesses
bi-directional & personal
bi-directional & personal
Слайд 12
accelerate.ucsf.edu
First Open Forum: Implementation
Section on existing Drupal website
Simple features:
Post ideas
Comment
Vote
Anonymous participation
ok
Слайд 132009 UCSF CTSI Grant Renewal RFP
accelerate.ucsf.edu
High stakes: ideas for $112 M
grant
53 ideas
47 comments
We got the grant!
53 ideas
47 comments
We got the grant!
Слайд 17Behaviors Observed:
Proposals improved
Connections made between participants
Proposals withdrawn
Слайд 19First Non-CTSI Challenge
2012 UCSF IT Innovation Contest
Target Audience: All Staff
& Faculty
Competing against other solutions
Competing against other solutions
Слайд 24Open Proposals Provided:
Transparent & efficient process
Standalone space for discussions
Easy to use
Custom
branding for sponsor
Слайд 26IT Contest 2012 - Results
48 proposals, 5 awarded
73 people posted 216
comments
Withdrawn/merged proposals: 1
517 unique visitors in active phases
Withdrawn/merged proposals: 1
517 unique visitors in active phases
Слайд 27A Hard Learning
Department of Medicine
Funding Patient Cohorts 2012
Funding to
allocate: $200,000
Target audience: DOM Faculty (~620)
Collaborative opportunity: reusing patient cohorts
Target audience: DOM Faculty (~620)
Collaborative opportunity: reusing patient cohorts
Слайд 29DOM Funding Patient Cohorts 2012 - Results
14 proposals, 2 awarded
30 people
posted 66 comments
Withdrawn proposals: 1
431 unique visitors in active phases
Withdrawn proposals: 1
431 unique visitors in active phases
Слайд 30Surprising Feedback
Opportunity Sponsors: “We won’t use it again”
End Users:
Overall experience: 2-dissatisfied
/ 6 – neutral / 7 - satisfied
Proposal impact: 2- improved / 7 – no change / 2- worsened
Team impact: 2- added team members
Proposal impact: 2- improved / 7 – no change / 2- worsened
Team impact: 2- added team members
Слайд 34At UCSF, Open Proposals supported:
Executive Vice Chancellor Office
Finance & Administration
School of
Medicine
School of Pharmacy
School of Pharmacy
Слайд 35Other types of opportunities that benefited from OP
Building Community to Revamp
Medical School’s curriculum
Department Strategic Planning
Administrative Process Improvements
Department Strategic Planning
Administrative Process Improvements
Слайд 36
Technology is nothing. What's important is that you have a faith
in people, that they're basically good and smart, and if you give them tools, they'll do wonderful things with them.
Steve Jobs
Слайд 37UCSF Open Proposals Tool
open-proposals.ucsf.edu
Standalone Drupal Website
Integrated with UCSF Single Sign On
Optional
IP restricted access
Linked with UCSF Profiles
Linked with UCSF Profiles
Слайд 391
3
2
5
4
6
7
8
9
10
11
UI: Forum Space
Sponsor branding
Opportunity title/subtitle
Intro text – opp. description
Opportunity timeline
Proposals main
feed
Forum menu
My Proposals shortcut
Topic filter
Activity feeds
Footer menu
Search
Forum menu
My Proposals shortcut
Topic filter
Activity feeds
Footer menu
Search
Слайд 411
3
2
4
UI: Adding Proposal
Instructions /
format requirements
Title (required)
Taxonomy fields
Primary author – if
proposal is submitted for someone else
Слайд 425
7
6
8
UI: Adding Proposal
Proposal body
Multi-file attachments
Single file attachment
Post (submit) button
Preview button
9
Слайд 43Automation: Updates and Subscriptions
Proposal authors and commenters are automatically subscribed to
the updates on their proposal
Forum visitors can “Follow” the forum or its selected proposals
Forum visitors can “Follow” the forum or its selected proposals
Слайд 45Challenges
How to engage community?
Intrinsic vs. extrinsic motivation for community reviewers
Community balance
Слайд 46Benefits of Open Proposals
Open, transparent process
Collaborative space
Efficiency
Better teams
Better proposals
Слайд 47Less Obvious Benefits
Reviewers get not only proposals but also community’s reaction
that may inform them as well
Every idea is captured and stays there (usually online) forever…
Active participants build relationships and get noticed
Every idea is captured and stays there (usually online) forever…
Active participants build relationships and get noticed
Слайд 50UCSF Open Proposals Today
23 forums Since launch in 2012
700+ proposals
18,000+ visitors
$
4,000,000+ funding distributed
Shared with 2 institutions
Shared with 2 institutions
Слайд 53Thank You
UCSF Open Proposals is managed by the UCSF Clinical and Translational
Science Institute (CTSI), part of the Clinical and Translational Science Award program funded by the National Center for Advancing Translational Sciences (Grant Number UL1 TR000004) at the National Institutes of Health (NIH).
Слайд 54Special Thanks
Mini Kahlon and Clay Johnston, for introducing the idea and
making it come to life
To Brad Bulger, for building the tool
To Cynthia Piontkowski, for creating the tool’s people friendly side
To Leslie Yuan, for support and inspiration, and winning decisions
To Brad Bulger, for building the tool
To Cynthia Piontkowski, for creating the tool’s people friendly side
To Leslie Yuan, for support and inspiration, and winning decisions
Слайд 55Special Thanks
To Rachael Sak, for figuring out tricky details of the
process and making it a success when most people were skeptical
To Lisa Schoonerman, for help with winning hesitant new customers and for invaluable practical insight
To Anirvan Chatterjee, for the most creative ideas for the tool and its introduction to the bigger world, and for huge help with this presentation
To Lisa Schoonerman, for help with winning hesitant new customers and for invaluable practical insight
To Anirvan Chatterjee, for the most creative ideas for the tool and its introduction to the bigger world, and for huge help with this presentation
Слайд 58It is literally true that you can succeed best and quickest
by helping others to succeed.
Napoleon Hill, one of the great writers on success
Слайд 60
ctsi.ucsf.edu * open-proposals.ucsf.edu
GitHub Project (ask us for access):
https://github.com/CTSIatUCSF/dreamcatcher
open.proposal@ucsf.edu
oksana.gologorskaya@ucsf.edu
Contact
Us
Слайд 61Media Credits
Noel Hidalgo, Hand made "like us on Facebook" sign. ,
Flickr
Kfergos, Abstract Lights , Flickr
Sasha Gologorskaya, Friends, Everyday Photos
Ren Kuo, Dreamcatcher, Flickr
Kfergos, Abstract Lights , Flickr
Sasha Gologorskaya, Friends, Everyday Photos
Ren Kuo, Dreamcatcher, Flickr
