5 ESSENTIALS OFCHAIRING MEETINGS презентация

Intervene
3. Ensure everyone participates
4. Record action points
5. Keep to time

flight)
Always have an agenda preferably with initials and allotted times (journey plan)
Think about the agenda ahead - what you need to say and when (pre-flight checks)
Writing your introduction to frame the scope of the meeting can be useful (pilot’s announcement)
Clarify purpose, meeting length and intended outcomes (flight length, destination)
Always follow the agenda and bring people back to it (refuse to go off course, but expect turbulence)
Don’t skip about at the whim of others (plane crash!)

1. Stick to a clear agenda

agenda you will need to intervene:

What is an intervention? Not scolding but redirecting attention
Interventions should feel awkward and uncomfortable
Direct Interventions: ‘ I need you to...’
Indirect Interventions: or ‘I’ve noticed that’ or ‘I’m aware that...’
Timing: before (ground rule), during (become impossible to ignore), or after (when you have the floor)
Insert your voice into the meeting

Timing of intervention & type of intervention

by personalities/feeling inferior?
Disengaged, unwilling to help?
Draw them into the meeting directly/identify their value
Goal: equal contribution and common goals (scope)
Defined roles can help

3. Ensure everyone participates

talking has been worthwhile
Agree an action point
And assign it to someone!
Ensure it’s in the meeting minutes
Remind assignee ahead of the next meeting
Also ensure minutes record key actions and points as you go. Don’t assume this will happen!

4. Record action points

...if any does then you need a separate meeting, to discuss it afterwards, or add it to the next agenda
Shorter meetings are more effective
Keeps participants focused
Meeting attendees will love you for it

5. Keep to time

and agree
actions. Chairs should be selfless.
Different personalities (beyond introvert and extrovert tags) will affect how people behave and interact in meetings (big picture; focused on the now; on the past; on people and relationships)
If meeting is largely informational could it be an email update instead?
Does everyone need to be there?
Environment is important, as are refreshments
Meetings can be fun as well as productive and professional. Chairs set the tone.

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http://www.flickr.com/photos/pagedooley/6861256042/ (kevin dooley) http://www.flickr.com/photos/ivydawned/4756812558/ (Ivy Dawned) http://www.flickr.com/photos/darronb/8646458244/ (Darron Birgenheier)