Source: Standish Group International, Survey from 2500 personnel attending project management training
Benefits of PMO
Identifies gaps in realization of strategic objectives
Escalates current risks and identifies potential risks earlier
Ensures proper communications to relevant stakeholders
Improves monitoring and control of projects
Mediates issue resolution
Increases efficiency in tracking progress of projects
Integrates project plans for all projects – Standardizes progress reporting
A Program Management Office (PMO) for telework initiatives can effectively help address these challenges…
PMO Challenges & Benefits
1. Nominate and confirm PMO team:
Identify, nominate and obtain approval for the PMO leadership from senior management
2. Setup PMO:
Determine relevant stakeholders, and/or external participants and structure PMO appropriately
Communicate key interested parties’ required involvement and PMO expectations
Engage all relevant key interested parties to get buy-in on program objectives and approach
4. Develop PMO master plan:
Obtain detailed required changes documents
Conduct interviews, meetings, and workshops with key interested parties regarding telework initiatives
Prioritize telework initiatives and conduct high-level review of any dependencies, overlaps, and issues
Consolidate tentative telework initiative project plans into a consolidated master plan
5. Conduct first PMO session:
Confirm logistics and communicate timing and agenda of first PMO session
Discuss issues, dependencies, project plan recommendations, role of PMO going forward
Distribute program-related process information
PMO Set-up Process
A Telework PMO would be initiated through five key steps leading to the first PMO session and the kick-off of Implementation
Program Management
Overall responsibility program implementation and related efforts
Conflict resolution
Communication with key external interested parties
Workgroups
Technical and operational business initiative solutions
The PMO must be comprised of senior people to facilitate and govern the implementation process
TENTATIVE
Workgroups
During the PMO lifecycle, nine functions will help ensure success of the various implementation and transformation initiatives
INITIATIVE DELIVERABLES
INITIATIVE PROJECT OWNER
KEY STAKEHOLDERS
Telework Initiative Description Template
COSTS/ INVESTMENTS REQUIRED
BENEFITS
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