Opentext efile accelerates digital transformation in central and local government презентация

throughout the lifecycle according to a file plan and stores it securely and compliant
Provides workflows and workspaces for case management and collaboration within teams and across departments
Uses roles for user experience, task assignment and as basis for access control
Connects content with business processes and leading applications
Ensures consistent and relevant information with completeness checks and context from leading applications

Management
Digitize all paper documents and maintain a complete electronic file
Define preconfigured filing structures and templates to ensure repeatable processes
Use roles to adapt to different usage profile and to govern access rights
Case Management, Workflow and Collaboration
Use Workflow and case management to structure processes and achieve high quality
Enable collaboration on content within teams, across departments and applications
Content Integrated with Processes & Applications
Integrate unstructured content into business processes and context of leading application
Easy access to all relevant documents inside and outside leading applications
Compliance, Governance and Auditability
Secure long-term retention and governance with records management
Maintain the full change history for important records for traceability and auditability

4

efficiency
Enables direct access anytime and anywhere and fosters collaboration
Highly scalable and suited for high volumes of content and large number of user
Simple and intuitive user interface, available in various environments
Integrates content into business processes and applications using standard technology
Compliant capturing and secure long-term storage according to legal requirements

scanning, where digital file replaces the paper original and the original can be discarded (TR-RESISCAN)
Support of standard long-term archival format PDF/A
Secure the integrity and inalterability of documents with time stamps

Support of timestamps, digital signatures and the long-term preservation of validity (ArchiSig)
TR-ESOR compliant archiving together with partner solution from Governikus
Governikus LZA
TR-ESOR certified solution
Integrated into OpenText Archive Center

rights
Avoid versioning issues, manage access right

Collaboration workspaces for internal teams and external stakeholders
Efficiencies from real-time collaboration and social workplaces

Content-centric Workflow for document approval and routing
Visibility and control of content approvals

Archive unstructured content
Secure long-term storage

Records Management for enterprise content retention
Reduce regulatory and compliance risks

Capture paper, emails
Eliminate paper related inefficiencies

Content Access for ubiquous Uis (own rich Web UI, tablets, MS Outlook or FS Explorer, within leading applications)
High productivity as users can work in preferred environment